SaaS Seat Utilization Tracker
Audit paid seats vs active seats — and let LemSubs flag the SaaS where less than half are in use.
Per-seat SaaS is the #1 source of silent waste. LemSubs lets you record paid seats and active seats per subscription, surfaces the cost-per-active-seat metric, and runs a 'Zombie Seats' rule that flags any tool where under 50% of paid seats are actually used.
What you get
| Benefit | Detail |
|---|---|
| Paid vs Active Seats | Two simple fields per subscription give you the full picture |
| Cost-Per-Active-Seat | Auto-calculated metric shows the true unit economics |
| Zombie Seats Rule | Smart insight flags any SaaS with < 50% utilization |
| Quarterly Reminders | Periodic prompts to recount active seats |
| Right-Size Recommendations | Surface the seat count you should be paying for |
| Team-Level Roll-Up | See total wasted seats across your portfolio in one number |
How it works
- Open a Per-Seat Subscription: Switch to 'Seat tracker' kind to unlock the fields
- Enter Seats: Record paid seats and active seats
- Review Utilization: See the % active and the cost-per-active-seat
- Right-Size: Drop seats or cancel based on the data
Frequently asked questions
Does seat tracking work without team plans?
Yes — seat data is available on every Pro account; you don't need a Teams workspace to use it.
How often should I update seat counts?
Quarterly is enough for most teams. LemSubs prompts you when data goes stale.
How is cost-per-active-seat calculated?
Total monthly spend on the subscription divided by the active seat count — the truest unit metric for SaaS waste.